Current Opportunities


Business Intake Coordinator

Wilson Elser's White Plains office currently seeks a Business Intake Coordinator to be responsible for assisting in the set up and maintenance of client/matter information within the firm's financial database.

This exciting role offers growth and learning opportunities for a motivated recent college graduate, or individual who has professional work experience who is seeking to advance their career.

The Firm
Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 800 attorneys, across 39 offices in the United States and one in London. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms.

The Position

  • Bachelor's degree. Equivalent training and 1-3 experience in legal e-billing may substitute for education.
  • Knowledge of legal billing and Middleware systems (i.e. Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
  • Intermediate knowledge of Microsoft Excel and Outlook is preferred
  • Strong reading comprehension, analytical and problem solving skills 
  • Ability to exercise proper judgment 
  • Ability to produce detailed and accurate work products
  • Ability to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirements.
  • Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients.
  • Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.
  • Ability to identify issues and oversee the execution of resourceful solutions
  • Willingness to learn and develop new skills 
  • Experience in project management a plus
  • Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats (specifications, limitations, etc.) a plus
  • Manages and tracks all client implementations on applicable electronic billing systems. Effectively liaising with attorneys, clients, middleware vendors and other administrative teams to meet the timeline for implementation and the specific electronic billing system requirements.
  • Monitor all active matter transitions to e-billing, prioritizing and ensuring their timely completion 
  • Identifying and documenting compliance requirements for each client’s e-billing process 
  • Coordinating client guideline review and implementation
  • Reviews new matters to ensure all relevant electronic billing information is properly entered into the billing system so that invoices are ready to submit electronically when approved. Follows up with partners, secretaries, and clients, as appropriate, to obtain the required information.
  • Assesses implementation process for improvements and possible efficiencies. 
  • Participating in firm-wide and departmental compliance projects and initiatives
  • Performing other duties as assigned
Why Should You Apply?
  • Excellent Benefits 
  • Generous PTO plan 
  • Excellent growth and advancement opportunities 
  • Corporate Discount Plans

Wilson Elser is a firm who focuses our commitment to both our clients and you! Please consider joining our team by applying online.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law. 



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