Administrative Assistant
Wilson Elser's Seattle office currently seeks an Administrative Assistant.
This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.
The Firm
Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 900 attorneys, across 42 offices in the United States and one in London. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms.
The Position
Qualifications- Bachelor’s Degree or equivalent work experience
- Minimum 1 year of experience as an Executive Assistant, minimum of 2 years of experience in a law firm setting, or minimum 3 years of experience as an administrative assistant in a professional services, tech, or equivalent office setting
- Experience using a Document Management system
- Proficiency with Microsoft Office: Outlook, Work, Excel, PowerPoint, and SharePoint
- Experience with data entry or data management a plus
- Experience with web-based collaborative platforms a plus
- Experience with collaboration and work management software a plus
- Experience with team messaging and instant messaging programs a plus
- Experience with email management
- Experience with calendar management
- Experience coordinating meetings
- Experience with direct client and/or customer interactions
- Strong administrative skills with ability to manage a high volume of work
- Superior attention to detail and the ability to meet tight deadlines while juggling multiple requests is critical
- Excellent written, verbal and interpersonal communication skills
- Ability to work in a national team-based setting to support attorneys and paralegals
- Ability to exhibit the utmost professionalism in all client interactions
- This role will support a national client services team, and is centered on liaising between a key leadership group with close client contact and the broader national client services team leadership
- Schedules highly confidential meetings and manages highly confidential documents and information
- Managing a complex calendar: the successful candidate will be responsible for using sound judgement in mapping out day-to-day meetings and responsibilities amongst a team of attorneys
- Scheduling and tracking key meeting series, client requests, and project management goals, and working backwards from those deadlines to manage team communications to ensure any deliverables are met
- Collaborating on projects intended to expand communication, document management, data entry, and data management
- Assisting with project management functions and process implementation on the client services team, including: assisting with document preparation, assisting in the implementation and enforcement of process improvements; and assisting data collection, data entry, and data management
- Providing clerical or administrative legal services support as requested
- Excellent Benefits including a 401k match
- Generous PTO plan
- Excellent growth and advancement opportunities
- Corporate Discount Plans
The annualized salary range for this position is $49,000 to $75,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.
Interested?
Wilson Elser is a firm who focuses their commitment to both their clients and you! Please consider joining our team by applying online or sending your credentials to Careers@wilsonelser.com and putting "Seattle Administrative Assistant" in the subject line.
We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.
